Executive & Admin Assistant

Assist World · Philippines, South Africa · $700 – $800 · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

About the Company

The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management.

About the Role

We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities.

Key Responsibilities

From day one

Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues
Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required)
Check and maintain marketing material stock levels across warehouse and office locations via phone/email
Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention
Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail)

As trust develops

Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed
Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly
Support calendar management for the owner

What We’re Looking For

Strong attention to detail — this role is all about consistency and follow-through
Comfortable working independently with minimal hand-holding
Tech-savvy; comfortable with Google Workspace and confident learning new tools
Basic familiarity with HTML is a plus (not required, but handy)
Good written English for professional email correspondence
Reliable availability during EST business hours (approx. 9am start)
Long-term mindset — the owner values loyalty and stability over short engagements